合同常见问题解答

签订合同

• Can I sign a contract for the University?

  • No, only those with delegated authority signed by the Chief Financial Officer are authorized to sign contracts on behalf of the university.

• Where can I send an agreement that needs to be signed?

  • You will need to submit a requisition in 罚球 和 upload the agreement to the requisition.

• How long does it take for this type of contract to be issued?

  • Once all necessary documentation is entered in 罚球, the average processing time for requisitions are within two or eight weeks depending on dollar amount 和 complexity of the request.

    一般处理时间:

    • 1万美元以下=两周
    • Between $10,000 to $50,000 = Four Weeks
    • Greater than $50,000 = Six to Eight Weeks
• When is a Scope of Work required?

  • A 工作范围(SOW) [pdf] is required when you want services uniquely customized for your specific needs. 例子 include consulting services, customized training, program evaluations, computer programming 服务等.  您必须将SOW连接到 征用 in 罚球.

    请 wait until your SOW is ready before submitting your requisition.  战略 Sourcing will not be able to proceed without your SOW.  

• Who will receive a copy of the PO?

  • Once the Purchase Order is finalized:

    • 请求者将收到一个 未签名的副本 最终的协议.
    • 供应商将收到一个 签署的副本 最终的协议.

多年期合同

• 什么是多年合同?
  • A negotiated agreement for a designated multi-year term, which typically does not 3-5年以上. This can be especially helpful for IT software that requires Technology 征用 Impact Assessment (恐怖主义风险保险法案) review.
• How can I apply for a Multi-Year contract?
  • If you already have the contract provided to you by the Supplier, you may submit a $1.00 requisition 和 upload the contract for review by 战略 Sourcing.  请 mention in the Header Comments that you are interested in a multi-year contract.  多年 contacts will need to adhere to established solicitation bid limit thresholds.
• Do I need to submit a new requisition if I have a 多年 contract?
  • Yes, you will need to submit a new requisition each fiscal year, but you can mention the multi-year contract in the requisition 和 upload the previously approved 恐怖主义风险保险法案 form, as long as the contract is still valid in that fiscal year.
• Do I need IT approval to renew my Multi-Year software?
  • If the renewal falls within the dates specified on the 多年 agreement then you are not required to obtain IT approval.

信息 & Communication Technology (ICT) 合同

• Is 恐怖主义风险保险法案 (Technology 征用 Impact Assessment) required for… ?

  • A 征用 和 恐怖主义风险保险法案 form is required for all software even if it is:

    • 免费的.
    • 对于单个用户.
    • 设备中的一个部件.
    • Already purchased by another department.
    • A renewal request for your department.

    
    Any software being downloaded 和 used on an employee's computer is subject to 恐怖主义风险保险法案.

• Can I submit a requisition even though my 恐怖主义风险保险法案 hasn't been approved?

  • 是的，我们建议您填写 恐怖主义风险保险法案 at the time of requisition submission.

• Do I need to submit a requisition for free software?

  • 是的，你需要提交一份 征用 这样我们就可以回顾一下:

    • 条款与条件.
    • 可访问性合规.

    您还需要提交一份 恐怖主义风险保险法案 进行IT审核和批准.

• What if the supplier doesn’t have a VPAT available on their website?
  • 当 征用 is submitted, the assigned Buyer will help communicate with the supplier to get a VPAT，如有必要.

特殊的批准

• 什么是508法规遵从?

  • 合规 with Section 508 of the Rehabilitation Act of 1973 (29 USC § 794d) requires 当你.S. Federal government agencies develop, procure, or maintain, information 和 communication technology (ICT), that it is accessible to persons with disabilities. California Government Code Sections 11135 through 11139.8 applies Section 508 st和ards 给加州机构.

• Why do I need to complete a 恐怖主义风险保险法案 (Technology 征用 Impact Assessment) Form?

  • A 恐怖主义风险保险法案 is necessary so that IT can evaluate the security 和 accessibility of a particular technology requisition on behalf of the University in order to comply with applicable 州和联邦法律.

     

• 为什么我需要FD&O的批准?

  • 请参阅 Fixtures, Furnishings, 和 Equipment Permit Requirements [pdf] 了解更多信息.